Hiring Fresh Executive Assistant at University of Hong Kong

The University of Hong Kong is hiring a senior executive assistant, or executive assistant, similar to a clerk I/II. Position at the University of Hong Kong. Joining a well-ranked organization and providing dynamic and fulfilling support to our administrative staff. This is an amazing chance for people having good skills.

If you have a strong desire to learn, Good organizational skills, and the ability to grow in this fast-paced environment, we strongly invite you to apply and become a part of our best Staff. It is an amazing chance to be a part of one of the best-ranked universities in Asia and to help achieve success in research and education.

Job Level	Middle
Work Experience	5 years
Education Required	Diploma/ Certificate
Location	Pokfulam
Job Type	Full Time
Sector	Education
Job Function	Administration ( Clerical / Admin / Operation )

1. Executive Assistant job description:

The new hire will help with any type of office and administrative support, such as:

• Schedule Management: The candidate must control the timetables of classes and calendars;
• Organize Meetings: Arranging conferences, meetings of teachers, and helping high-level committees in their work.
• Document preparation: The candidate must be creating papers, documents, emails, and presentation stuff.
• Handle Communication: Managing incoming calls and emails and setting a set of goals.
• Managing Records: Keeping files and records up to date to make sure that data is easily available and well-organized.
• Administrative Support: The candidate must provide skilled and profitable administrative support.
• Managing Daily Task: The candidate must help manage the office’s daily tasks and establish communication.
• Stakeholder Communication: Communicating with several external stakeholders as well as the university’s academic departments and central administrative offices.

2. Qualifications and Qualities:

• Required Education: A minimum of Level 2 or equivalent in HKDSEE in 5 courses, including English Language, Chinese Language, and Mathematics, OR a Diploma or above with 5 passes in HKCEE, including an English certificate, and certification of Chinese Level 2 required in Mathematics;
• Required Experience: The candidate must have a minimum of five years of relevant experience.
• Technical Skills: The candidate must have solid experience with computers and software programs, including Microsoft Word, Excel, and PowerPoint.
• Language Skills: The candidate must be proficient in both written and spoken Chinese and English, especially with Putonghua understanding.
• Key Abilities: Strong communication and planning abilities Capable of working individually, being decisive, and being educated;
• Integrity: Keeping integrity when handling private information is important.

• Additional Training: It will be profitable to have formal secretarial training.

3. What We Offer:

Benefits and Compensation:

• Contract Length: The position (executive assistant) will be appointed on a full-time, fixed-term contract for two years, starting as soon as possible, and the contract may be renewable.
• Salary Package: A fair salary offer that is equal to experience and qualifications will be provided, in addition to a bonus at the end of the contract and a 10% contribution from the university to a retirement benefits plan.
• Additional Benefits: Medical benefits and yearly leave are extra benefits.
• Grade Determination: The candidate’s qualifications and work experience will determine whether or not they will receive the Senior Executive Assistant/Executive Assistant grade.

4. How to Apply:

Application Process:

• Apply Online: The University accepts only online applications for this particular position. The candidate uploads their most recent resume and applies online at the university’s career website, which is (jobs.hku.hk)
• Deadline: So don’t be late to apply; the deadline is June 12, 2024, or until the post is filled.
• Selection Process: The chosen candidates will be invited to a written exam and interview.

Conclusion:

There are many responsibilities involved in working as an executive assistant at the University of Hong Kong. However, it’s also an opportunity to take advantage of a unique experience. You’ll ensure that everything works well and that and all employees have things they need to perform their duties effectively.

This could be the ideal position for you if you’re skilled and proficient with computers and fluent in Chinese and English. So join our team by applying right now. We are very excited to meet you!

The job posting expired on 5 June 2024. Please search our latest jobs.